Administrative Lead

Job Description

Job Description (JD): Administrative Lead

Job Title: Administrative Lead
Employment Type: Full-time
Locations: Chennai & Bangalore (Managing administrative operations across both locations)

Job Summary

We are seeking an experienced and proactive Administrative Lead to oversee and coordinate administrative operations across our Chennai and Bangalore offices. The ideal candidate will provide leadership to the administration team, optimize office processes, manage vendors and facilities, oversee transportation services, support budgeting activities, and ensure compliance with organizational policies. This role requires excellent leadership, organizational, and communication skills to maintain operational efficiency in a fast-paced environment.

Key Responsibilities
Team Leadership
Lead, supervise, and mentor the administrative team.
Delegate responsibilities and monitor timely completion of tasks.
Support employee development through coaching and performance guidance.
Foster a collaborative and productive work environment.
Office Administration
Oversee daily office operations across Chennai and Bangalore locations.
Manage office facilities, equipment, and supplies.
Ensure a professional, safe, and well-maintained workplace.
Coordinate maintenance and facility-related activities.
Process Improvement
Develop, implement, and improve administrative policies and procedures.
Streamline workflows to improve operational efficiency.
Recommend and implement best administrative practices.
Vendor Management
Manage relationships with vendors and service providers.
Negotiate contracts and monitor vendor performance.
Ensure cost-effective procurement while maintaining quality and compliance.
Transportation Management
Oversee employee cab and transportation services.
Ensure safe, timely, and efficient transportation operations.
Monitor transportation costs and service quality.
Budget Management
Assist in preparing departmental budgets.
Monitor administrative expenses and ensure cost control.
Track expenditures and support financial reporting.
Communication & Coordination
Act as the primary liaison between internal departments, vendors, and external stakeholders.
Coordinate cross-functional administrative activities.
Support senior management with operational requirements.
Compliance & Documentation
Maintain accurate administrative records and documentation.
Ensure compliance with company policies, statutory regulations, and legal requirements.
Handle confidential information with professionalism and discretion.
Project Coordination
Lead or support administrative projects.
Coordinate office events, audits, and internal initiatives.
Track project progress and ensure timely completion.
Required Qualifications
Bachelor’s Degree in Business Administration or a related field.
Experience
8–12 years of progressive experience in administration or executive support.
Minimum 2 years of experience in a leadership or supervisory role.
Experience managing administration across multiple office locations is preferred.
Required Skills
Administrative Operations Management
Team Leadership & People Management
Office & Facility Management
Vendor Management
Transportation (Cab) Management
Budget Planning & Cost Control
Policy & Process Development
Documentation & Record Management
Project Coordination
Microsoft Office Suite or Google Workspace (Expert)
Communication & Stakeholder Management
Time Management & Multitasking
Problem Solving & Decision Making
Preferred Candidate Profile
Strong leadership and mentoring capabilities.
Excellent organizational and planning skills.
High level of professionalism and integrity.
Ability to handle confidential information with discretion.
Experience managing administrative operations in a multi-location environment.
Strong written and verbal communication skills.
Work Locations
Chennai
Bangalore
How to Apply

Interested candidates can send their updated profile to:

Email: vthulasiram@ashleyfurnitureindia.com