Admin Assistant

Job Description

Job Description (JD): Admin Assistant (Female)

Job Title: Admin Assistant (Female)
Department: Sales & Marketing
Location: Ambattur, Chennai
Employment Type: Full-time
Salary: ₹15,000 per month
Qualification: Any Graduate (Freshers can apply)

Job Summary

The Admin Assistant will provide administrative and operational support to the Sales & Marketing department. The role involves maintaining attendance records, preparing quotations and estimates, generating reports, coordinating with the field team, handling customer interactions, and assisting management with day-to-day administrative activities.

Key Responsibilities
Administrative Support
Provide administrative assistance to the Sales & Marketing team.
Support senior management with daily administrative tasks.
Maintain organized records, files, and office documentation.
Attendance & Leave Management
Track employee attendance, leave applications, and permissions for the gallery/field team.
Maintain accurate attendance and leave records.
Quotations & Cost Estimation
Prepare customer quotations and cost estimates.
Ensure estimates are accurate and delivered on time.
Maintain records of quotations and estimation status.
Reporting & Documentation

Prepare and circulate regular reports, including:

Daily, weekly, fortnightly, and monthly sales reports
Collections and payment reports
Activity reports
Petty cash reports
Pending payment reports
Estimation status reports
Ongoing project updates
Lead tracking reports
Product-wise collection reports
Stock reports
Coordination & Follow-up
Coordinate with the field sales team regarding documents and project updates.
Follow up on pending tasks, approvals, and customer requirements.
Send reminders and ensure timely completion of assigned activities.
Front Office & Customer Support
Handle incoming phone calls professionally.
Welcome and assist walk-in customers and visitors.
Direct customer queries to the appropriate department.
Required Qualifications
Bachelor’s degree in any discipline.
Freshers are welcome to apply.
Required Skills
Good verbal and written communication skills.
Basic knowledge of Microsoft Office (Word, Excel, Outlook).
Ability to prepare reports and maintain records.
Good organizational and time management skills.
Strong coordination and follow-up abilities.
Professional telephone etiquette.
Customer service orientation.
Ability to multitask and work in a team environment.
Preferred Candidate Profile
Female candidates.
Fresh graduates looking to start a career in administration.
Candidates residing in or near Ambattur, Chennai, will be preferred.
Positive attitude, willingness to learn, and strong interpersonal skills.
Salary & Benefits
Salary: ₹15,000 per month
Opportunity to gain experience in Sales & Marketing administration.
Professional work environment with career growth opportunities.
Contact Details

Phone: +91 9600840173 / +91 7604959003

Email:

hr@artisticks.co.in
hr.admin@artisticks.co.in