Admin Manager

Job Description

Job Description – School Administrative Manager
Job Title

School Administrative Manager

Employment Type
Full-Time
Work from Office
Salary

₹35,000 – ₹45,000 per month

Benefits
Provident Fund (PF)
Job Summary

We are seeking an experienced and highly organized School Administrative Manager to oversee the school’s administrative operations, human resources support, facilities management, financial coordination, and regulatory compliance. The ideal candidate will ensure smooth day-to-day operations while supporting school leadership, staff, students, parents, and external stakeholders.

Key Responsibilities
1. Office & Administrative Management
Supervise and lead the administrative office team, including receptionists, secretaries, and clerical staff.
Maintain organized filing systems for student and employee records.
Manage school calendars, schedules, meetings, and internal communications.
Oversee procurement and inventory of office and school supplies.
Ensure efficient day-to-day administrative operations.
2. Human Resources Support
Support recruitment, onboarding, and employee exit processes.
Maintain accurate employee records and HR documentation.
Monitor staff attendance, leave records, and prepare HR reports.
Ensure compliance with HR policies and procedures.
3. Financial & Budget Administration
Assist in preparing and monitoring the administrative budget.
Coordinate with the finance department regarding billing, payroll, and petty cash reimbursements.
Maintain proper documentation for financial transactions.
Support financial reporting and administrative expense tracking.
4. Facilities & Asset Management
Coordinate maintenance and repairs of school buildings and infrastructure.
Manage relationships with vendors, contractors, and service providers.
Supervise services such as security, housekeeping, IT support, and facility maintenance.
Ensure workplace health, safety, and security standards are maintained.
5. Communication & Stakeholder Coordination
Act as a liaison between school management, staff, parents, and external organizations.
Draft official letters, notices, circulars, newsletters, and communications.
Handle parent inquiries and complaints professionally.
Support effective communication across departments.
6. Compliance & Record Management
Ensure compliance with education regulations and accreditation requirements.
Maintain records required for audits, inspections, and statutory reporting.
Coordinate data collection and preparation of school reports and statistics.
Maintain confidentiality of school and employee information.
Required Skills
Administrative Skills
School Administration
Office Administration
Team Supervision
Office Operations
Record Management
Documentation
Inventory Management
Procurement
Human Resources
Recruitment Coordination
Employee Onboarding
Attendance Management
Leave Administration
HR Documentation
HR Policy Compliance
Financial Administration
Budget Monitoring
Billing Coordination
Payroll Coordination
Petty Cash Management
Financial Documentation
Facilities Management
Facility Maintenance
Vendor Management
Asset Management
Housekeeping Coordination
Security Coordination
Health & Safety Compliance
Communication
Parent Relationship Management
Stakeholder Coordination
Business Correspondence
Report Writing
Conflict Resolution
Technical Skills
Microsoft Office (Word, Excel, PowerPoint, Outlook)
Google Workspace
School Management Systems (PowerSchool, SIMS, or equivalent) (Preferred)
Educational Qualification
Bachelor’s Degree in:
Business Administration
Education Management
Or a related discipline
Experience
3–5 years of experience in:
School Administration
Educational Institution Administration
Office Administration
Administrative Management
Required Soft Skills
Strong leadership and team management.
Excellent verbal and written communication.
Organizational and planning skills.
Decision-making ability.
Time management.
Problem-solving skills.
Attention to detail.
Ability to maintain confidentiality.
Interpersonal and relationship management skills.
Ability to work under pressure and manage multiple priorities.
Preferred Candidate Profile

The ideal candidate should:

Have experience managing administrative operations in a school or educational institution.
Be capable of supervising administrative staff and coordinating with multiple departments.
Possess knowledge of HR, finance, facilities, and compliance processes.
Be proficient in Microsoft Office and Google Workspace.
Demonstrate strong leadership, communication, and organizational skills.
Compensation & Benefits
Salary: ₹35,000–₹45,000 per month
Provident Fund (PF)
Full-time employment
Opportunity to work in a professional educational environment.
Contact Details

Phone: +91 95855 33288