Office Manager – Admin

Job Description

Job Description (JD): Office Manager

Job Title: Office Manager
Company: Nbyula
Employment Type: Full-time
Location: Bengaluru, Karnataka

About the Company

Nbyula is a German technology company headquartered in Berlin with its Research & Development Centre in Bengaluru. Since 2014, Nbyula has been building technology solutions that remove geographical barriers for international education and work by leveraging cloud computing, automation, distributed systems, crowdsourcing, gamification, and AI.

Job Summary

Nbyula is looking for a proactive, energetic, and highly organized Office Manager to oversee day-to-day office operations and create an efficient, employee-friendly workplace. The successful candidate will streamline administrative processes, coordinate facilities management, manage office resources, and ensure seamless office operations while supporting employee engagement and organizational growth.

Key Responsibilities
Office Administration
Plan, coordinate, and improve administrative procedures and office systems.
Develop efficient administrative workflows and processes.
Ensure smooth day-to-day office operations.
Facilities Management
Coordinate with building management regarding office maintenance and facility requirements.
Oversee office maintenance, housekeeping, courier services, and facility vendors.
Ensure office infrastructure remains functional, safe, and well-maintained.
Inventory & Procurement
Monitor office supply inventory.
Manage procurement of office supplies and consumables.
Track office expenses related to supplies and facilities.
Logistics & Shipping
Manage company shipping, courier services, and incoming/outgoing deliveries.
Coordinate receivables and dispatch activities.
Employee Support
Coordinate office lunches, refreshments, snacks, and pantry supplies.
Regularly interact with employees to gather workplace feedback.
Create a comfortable, productive, and engaging office environment.
Meeting & Calendar Coordination
Assist in scheduling meetings and appointments.
Coordinate meeting rooms and administrative logistics.
Travel Management
Arrange travel, transportation, and accommodation for employees, clients, and business partners.
Coordinate travel itineraries and related logistics.
Administrative Coordination
Liaise with internal teams and external service providers.
Support cross-functional administrative activities.
Handle miscellaneous office administration responsibilities.
Required Qualifications
Bachelor’s degree in any discipline.
Experience
0–4 years of experience in:
Office Administration
Facilities Management
Office Operations
Administrative Coordination
Executive Assistant experience is an added advantage.
Required Skills
Office Administration
Facilities Management
Vendor Coordination
Office Operations
Travel & Accommodation Management
Inventory Management
Meeting Coordination
Administrative Process Improvement
MS Excel
Time Management
Organizational Skills
Multitasking
Problem Solving
Written & Verbal Communication
Language Requirements

Candidates should have good communication skills in:

English
Kannada
Hindi
Preferred Candidate Profile

The ideal candidate should demonstrate:

Strong organizational and planning abilities.
High attention to detail.
Ability to work independently with minimal supervision.
Excellent interpersonal and communication skills.
Customer and employee-centric mindset.
Positive attitude with strong ownership and accountability.
Adaptability and willingness to learn.
Experience as an Executive Assistant is desirable.
Employee Benefits
Opportunity to work with a fast-growing international EdTech company.
Employee Stock Options (ESOPs).
Comprehensive health insurance.
Company-assisted accommodation.
Gaming chairs and modern office infrastructure.
Complimentary snacks, beverages, and pantry facilities.
Access to a library of books.
Casual dress code.
Live music at the workplace.
Birthday leave.
Long weekend holiday policy.
Annual Christmas–New Year break.
Collaborative, innovation-driven work culture with minimal bureaucracy.
How to Apply

Interested candidates can send their application or queries to:

Email: people@nbyula.com