General Administration

Job Description

Job Description (JD): General Administration & Facility Management

Job Title: General Administration & Facility Management Executive/Manager
Employment Type: Full-time
Experience: 10–15 Years

Job Summary

We are seeking an experienced General Administration & Facility Management professional to oversee corporate administration, facility operations, vendor management, regulatory compliance, and office infrastructure. The ideal candidate should have extensive experience in managing large corporate facilities, setting up new offices, handling maintenance activities, and ensuring efficient day-to-day administrative operations.

Key Responsibilities
General Administration
Manage overall administrative operations of the organization.
Ensure smooth functioning of office administration and support services.
Develop and implement administrative policies and procedures.
Coordinate with internal departments to meet operational requirements.
Facility Management
Oversee maintenance and upkeep of office facilities.
Ensure proper housekeeping and workplace hygiene standards.
Coordinate preventive and corrective maintenance activities.
Monitor facility operations for safety and operational efficiency.
Office Setup & Infrastructure
Plan and coordinate the setup of new offices.
Manage office renovation and infrastructure development projects.
Coordinate with architects, contractors, and vendors during office expansion or renovation.
Vendor Management & Procurement
Identify, evaluate, and manage vendors and service providers.
Negotiate contracts and monitor vendor performance.
Handle procurement of administrative and facility-related materials and services.
Liaison & Regulatory Compliance
Liaise with government authorities, statutory bodies, and external agencies.
Ensure compliance with all applicable regulations, licenses, and statutory requirements.
Maintain necessary documentation related to compliance.
Maintenance Management
Supervise maintenance of office equipment and infrastructure.
Oversee maintenance of company-owned vehicles.
Coordinate repairs and preventive maintenance schedules.
Ensure proper maintenance of the Chairman’s residence.
Security Management
Oversee security operations across office premises.
Coordinate with security agencies and monitor safety procedures.
Ensure implementation of security policies and emergency protocols.
Required Qualifications
Bachelor’s degree in Business Administration, Facility Management, Engineering, or a related discipline (preferred).
Experience
10–15 years of experience in:
Administration
Facility Management
Corporate Office Administration
Vendor Management
Infrastructure Management
Required Skills
General Administration
Facility Management
Housekeeping Management
Vendor & Contract Management
Procurement
Regulatory Compliance
Liaison with Government Authorities
Office Setup & Renovation
Corporate Infrastructure Management
Security Management
Maintenance Planning
Fleet/Vehicle Management
Budget & Cost Control
Communication & Negotiation Skills
Team Leadership
Problem Solving
Preferred Candidate Profile
Experience managing large corporate office facilities.
Hands-on experience in setting up new offices and renovation projects.
Strong leadership and stakeholder management skills.
Excellent organizational and multitasking abilities.
Ability to manage multiple vendors and service providers efficiently.
Good understanding of statutory and regulatory compliance requirements.
How to Apply

Interested candidates can send their updated resume to:

Email: hrjobsconsultacy1@gmail.com

Contact: 8700311618