Executive – University Program Offices

Job Description

Job Description (JD): Executive (Program Offices)

Job Title: Executive (Program Offices)
Organization: RV University
Location: Bengaluru, Karnataka
Employment Type: Full-Time

Job Summary

The Executive (Program Offices) is responsible for providing comprehensive administrative, operational, and coordination support to the Dean and academic department. The role ensures the smooth functioning of academic and administrative activities by managing documentation, coordinating academic operations, supporting faculty and students, maintaining records, and facilitating communication between internal and external stakeholders.

Key Responsibilities
Administrative Support
Provide day-to-day administrative support to the Dean and department.
Manage calendars, appointments, meetings, and official correspondence.
Prepare reports, presentations, meeting agendas, and minutes.
Maintain departmental records, files, and confidential documents.
Handle office documentation and administrative workflows efficiently.
Academic Coordination
Coordinate academic schedules, timetables, examinations, and departmental activities.
Support curriculum-related administrative processes.
Assist in organizing faculty meetings, academic reviews, workshops, and seminars.
Ensure timely communication of academic schedules and departmental updates.
Student & Faculty Support
Serve as the primary administrative contact for students and faculty.
Assist with student queries related to academic processes and departmental activities.
Coordinate onboarding, documentation, and administrative requirements for faculty.
Support faculty in scheduling academic events, meetings, and classroom activities.
Data Management & Reporting
Maintain accurate student, faculty, and departmental records.
Generate periodic reports and management information as required.
Update academic data using ERP or University Management Systems.
Ensure data accuracy, confidentiality, and compliance with institutional policies.
Liaison & Coordination
Coordinate with internal departments and external stakeholders for smooth execution of academic and administrative activities.
Facilitate communication between the Dean, faculty, students, and university administration.
Assist in organizing university events, conferences, workshops, and official functions.
Required Qualifications
Bachelor’s degree in any discipline.
Master’s degree is preferred.
Experience
2–5 years of experience in:
Academic Administration
Executive Support
University Administration
Educational Institution Operations
Prior experience in a university or higher education institution is preferred.
Required Skills
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in:
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Familiarity with ERP or University Management Systems.
Documentation and record management.
Administrative coordination.
Event coordination.
Stakeholder management.
Time management.
Attention to detail.
Problem-solving skills.
Ability to work independently and collaboratively.
Key Competencies
Administrative Excellence
Academic Coordination
Communication & Interpersonal Skills
Planning & Organization
Data Management
Confidentiality & Professional Ethics
Teamwork & Collaboration
Adaptability in a fast-paced academic environment
Employment Type
Full-Time
Work Location
Bengaluru, Karnataka
Preferred Candidate Profile
Experience in higher education institutions.
Strong administrative and coordination skills.
Comfortable working with faculty, students, and senior leadership.
Familiarity with academic processes and ERP-based administrative systems.