Office Admin

Job Description

Job Description – Office Administrator (Transport & Logistics)
Job Title

Office Administrator – Transport & Logistics

Employment Type
Full-Time
Permanent
Job Location

Kovilpalayam, Coimbatore, Tamil Nadu

Salary

₹16,000 – ₹20,000 per month

Benefits
Health Insurance
Provident Fund (PF)
Job Summary

We are seeking an Office Administrator to manage office administration, transport coordination, weighment operations, billing, and documentation. The ideal candidate should have experience in administration, strong organizational skills, and the ability to coordinate with transport teams, vendors, and management to ensure smooth logistics operations.

Key Responsibilities
Office Administration & Coordination
Manage day-to-day office administrative activities.
Maintain office documentation and operational records.
Update invoices and records in Tally.
Coordinate with management to prepare reports.
Assist with billing and logistics planning.
Coordinate with vendors and staff to ensure smooth transport operations.
Transport & Logistics Management
Plan and coordinate transport schedules and routes.
Assign drivers for timely dispatch and delivery.
Track vehicle movements and monitor dispatch schedules.
Follow up on vehicle delays, breakdowns, and damages.
Coordinate between operations, dispatch, and management teams.
Weighment Operations
Supervise vehicle check-in and check-out weighment.
Record weights of incoming raw materials and outgoing finished goods.
Verify weighment accuracy and report discrepancies.
Maintain weighment slips and link them to dispatch and billing records.
Billing & Documentation
Generate customer invoices based on verified deliveries.
Verify delivery challans, weighment slips, and order documents before billing.
Maintain billing records and supporting documentation.
Assist management in preparing financial summaries and reconciliations.
Required Skills
Technical Skills
Tally ERP
Billing & Invoicing
Documentation
Record Management
MS Office
Report Preparation
Data Entry
Logistics Skills
Transport Coordination
Fleet Scheduling
Route Planning
Dispatch Coordination
Vehicle Tracking
Vendor Coordination
Logistics Planning
Administrative Skills
Office Administration
Operations Coordination
Invoice Management
Weighment Documentation
File Management
Educational Qualification
Diploma or Bachelor’s Degree in Commerce, Business Administration, Logistics, or a related field is preferred.
Experience
Mandatory
Minimum 1 year of experience in Office Administration.
Preferred
1 year of experience in the Steel Industry.
Required Soft Skills
Excellent organizational skills.
Good communication abilities.
Attention to detail.
Time management.
Multitasking capability.
Problem-solving skills.
Ability to work independently and as part of a team.
Preferred Candidate Profile

The ideal candidate should have:

Experience in office administration and logistics coordination.
Working knowledge of Tally ERP.
Experience handling transport operations and billing.
Familiarity with weighbridge/weighment documentation.
Ability to coordinate effectively with drivers, vendors, and management.
Willingness to commute to or relocate to Kovilpalayam, Coimbatore.
Compensation & Benefits
Salary: ₹16,000–₹20,000 per month
Health Insurance
Provident Fund (PF)
Permanent employment
Opportunity to work in transport and logistics operations.
Contact Details

Contact Number: +91 96558 55954