Front Office cum Admin

Job Description

Job Description – Front Office cum Office Admin

Position: Front Office cum Office Admin
Location: Bangalore
Company: Reputed Embedded Hardware & Software Solutions Company (via Aarna HR Solutions)
Experience: 6 Months – 2 Years
Qualification: Any Graduate
Employment Type: Full-Time

Job Summary

The Front Office cum Office Admin is responsible for managing front desk operations while providing administrative and basic finance support. The role ensures smooth day-to-day office functioning by handling visitors, maintaining office facilities, coordinating vendors, managing records, and supporting multiple departments.

Key Responsibilities
Front Office & Reception
Welcome and assist visitors, clients, and job applicants professionally.
Operate the telephone switchboard and direct calls to appropriate departments.
Coordinate conference room bookings and meeting schedules.
Manage conference call arrangements.
Handle incoming and outgoing couriers, mail, and parcels.
Maintain a professional and organized reception area.
Office Administration
Coordinate with the Office Manager regarding office facilities and maintenance.
Monitor office utilities and ensure smooth office operations.
Maintain supplier and service provider databases.
Assist with office setup and infrastructure requirements.
Support day-to-day administrative activities across departments.
Finance & Documentation Support
Record and track incoming invoices.
Obtain necessary approvals before forwarding invoices to the Finance Department.
Assist the Finance Manager with purchase and sales ledger entries.
Maintain petty cash records and perform monthly cash reconciliation.
Ensure timely submission of financial records.
Administrative Support
Provide administrative assistance to various departments.
Conduct basic research and documentation as required.
Maintain accurate records and office files.
Coordinate with internal teams for smooth communication and workflow.
Required Skills
Good verbal and written communication skills.
Pleasant personality with strong customer service orientation.
Knowledge of MS Office (Word, Excel, Outlook).
Basic accounting knowledge is an advantage.
Good organizational and multitasking abilities.
Time management and attention to detail.
Ability to coordinate with multiple teams and vendors.
Qualification
Any Graduate.
Experience
6 months to 2 years in Front Office, Reception, Administration, or Office Coordination.
Preferred Candidate Profile
Professional appearance and positive attitude.
Strong interpersonal and communication skills.
Ability to handle confidential information.
Capable of working independently and in a team environment.
Basic understanding of finance documentation will be an added advantage.
Application Process

Interested candidates should share their updated CV along with:

Current Company
Current Designation
Total Experience
Current CTC
Expected CTC
Notice Period

Contact Person: Reshmi – HR Recruiter
Mobile: 9902579718
Company: Aarna HR Solutions Pvt. Ltd.