Receptionist/Administration

Job Description

Job Description – Receptionist / Front Office Executive (Female)
Job Title

Receptionist / Front Office Executive

Employment Type
Full-Time
Work from Office
Gender

Female Candidates Only

Working Hours

9:00 AM – 6:30 PM

Salary

₹8,000 – ₹15,000 per month (Based on experience)

Additional Benefits
Food Provided
Incentives
Cell Phone Reimbursement
Job Summary

We are looking for a professional and customer-focused Receptionist / Front Office Executive to manage the front desk and provide administrative support. The ideal candidate should possess excellent communication skills, a pleasant personality, and the ability to handle visitors, office administration, and coordination efficiently.

Key Responsibilities
Front Office Management
Welcome and greet visitors professionally.
Manage the reception area and maintain a positive first impression.
Handle incoming visitors and direct them to the appropriate staff.
Communication Management
Answer and transfer telephone calls.
Respond to inquiries received through phone, email, and correspondence.
Record messages accurately and ensure timely delivery.
Handle customer queries and complaints professionally.
Meeting & Visitor Coordination
Manage meeting room bookings and availability.
Coordinate visitor appointments.
Assist with internal and external meetings.
Mail & Documentation
Receive, sort, distribute, and dispatch incoming and outgoing mail.
Prepare vouchers and maintain related records.
Handle printing, photocopying, scanning, transcription, and faxing tasks.
Office Administration
Record and monitor office expenses.
Maintain office records and documentation.
Handle travel arrangements for employees or management.
Coordinate office events and activities.
Inventory Management
Monitor office stationery and supplies.
Maintain inventory of office equipment and furniture.
Coordinate with vendors for replenishment when required.
Facility Coordination
Coordinate with housekeeping, cleaning staff, and maintenance service providers.
Ensure reception and office areas remain clean, organized, and presentable.
Maintain workplace safety and hygiene standards.
HR Support
Assist the HR team with recruitment activities.
Support onboarding and exit formalities.
Maintain employee-related administrative documentation.
Required Skills
Administrative Skills
Front Office Management
Reception Management
Office Administration
Visitor Management
Documentation
Record Keeping
Inventory Management
Event Coordination
Travel Coordination
Technical Skills
MS Office (Word, Excel, Outlook)
Email Communication
Telephone Handling
Basic Computer Knowledge
Educational Qualification
Any Degree or equivalent qualification is preferred.
Experience
Freshers and experienced candidates may apply.
Relevant experience in reception or office administration is an advantage.
Required Soft Skills
Excellent communication skills.
Pleasant personality and professional appearance.
Customer service orientation.
Strong organizational skills.
Multitasking ability.
Time management.
Attention to detail.
Interpersonal skills.
Problem-solving ability.
Preferred Candidate Profile

The ideal candidate should:

Be comfortable managing front-office responsibilities.
Have good verbal and written communication skills.
Be proficient in handling calls, emails, and visitors.
Possess basic computer and MS Office knowledge.
Be organized, punctual, and able to work independently.
Compensation & Benefits
Salary: ₹8,000–₹15,000 per month (based on experience)
Food Provided
Incentives
Cell Phone Reimbursement
Contact Details

Contact Number: +91 80565 41114