Lead – Administration

Job Description

Based on the information you provided, here is a structured Job Description (JD) Summary for the Lead – Administration role at Indian Institute for Human Settlements (IIHS).

Position

Lead – Administration

Location

Bengaluru (travel to other locations in India may be required)

Experience Required
Minimum 15 years of relevant Administration experience
Preferably from a services, education, training, or institutional background
Experience managing large facilities, vendors, contracts, and administrative teams
Educational Qualification
Graduate or Postgraduate degree in Management or a related field
Key Responsibilities
Administration & Operations
Independently manage overall administration activities
Ensure compliance with organizational policies and procedures
Handle travel, accommodation, inventory, and contract administration
Facilities Management
Manage office infrastructure, utilities, maintenance, safety, and security
Supervise office fit-outs, refurbishment, and new office setup projects
Oversee housekeeping, pantry, parking, reprographics, and preventive maintenance services
Vendor & Contract Management
Develop and manage vendor relationships
Conduct vendor evaluations, negotiations, and contract finalization
Ensure cost-effective and quality service delivery
Team Leadership
Lead and supervise administration staff
Plan, organize, and monitor team performance
Mentor and support junior team members
Transport & Logistics
Manage company-owned vehicles
Coordinate employee transportation requirements
Events & Institutional Support
Organize conferences, seminars, annual events, and institutional programs
Support academic, research, training, and operational activities
Compliance & Liaison
Liaise with government departments and statutory authorities
Ensure legal and regulatory compliance
Monitor administration-related policies and procedures
Procurement & ERP
Supervise ERP Procurement Management System
Manage procurement-related administration activities
Required Skills
Strong leadership and team management
Vendor and contract negotiation
Facilities and infrastructure management
Budgeting and compliance monitoring
Excellent communication and stakeholder management
Advanced MS Office (Excel, PowerPoint)
ERP procurement systems knowledge preferred
Strong organizational and multitasking abilities
Preferred Attributes
Customer-service orientation
Problem-solving mindset
Strategic and operational planning skills
Ability to work under pressure and meet deadlines
Strong interpersonal and negotiation capabilities
Suitable Candidates

This role is ideal for professionals currently working as:

Administration Manager
Senior Manager – Administration
Facility & Administration Head
Corporate Services Manager
Operations & Administration Lead
Campus Administration Head
Application

Interested candidates can apply via:

📧 hr@iihs.co.in