Office Coordinator

Job Description

Office Coordinator / Front Desk Executive

Company: HM Aviation
Job Type: Full-time
Work Mode: In-person
Office Timings: Monday to Saturday | 09:30 AM – 06:30 PM
Salary: ₹10,000 – ₹25,000 per month (based on skills, experience, and location)

About the Company

HM Aviation is a leading aviation consultancy focused on guiding aspiring pilots and aviation professionals through training, career support, and aviation education services.

Job Overview

The company is looking for a proactive and organized Office Coordinator / Front Desk Executive to ensure smooth office operations and provide administrative coordination across departments.

The ideal candidate should possess strong communication, multitasking, and organizational skills while maintaining professionalism in handling internal and external interactions.

Key Responsibilities
Office Administration
Oversee daily office operations and ensure smooth workflow
Maintain office records, files, databases, and documentation accurately
Monitor office supplies and inventory management
Coordination & Communication
Act as the primary point of contact for:
Internal teams
Clients
External stakeholders
Coordinate and schedule:
Meetings
Interviews
Training sessions
Respond to inquiries via:
Phone
Email
In-person communication
HR & Support Functions
Support onboarding activities and employee record maintenance
Handle confidential information professionally and securely
Marketing & Event Support
Assist with:
Social media updates
Event coordination
Marketing communication activities
Qualifications
Education
Bachelor’s degree in Business Administration or related field (preferred)
Experience
Prior experience in:
Office coordination
Administrative roles
Experience in aviation or education consultancy is an added advantage
Required Skills
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in:
MS Word
Excel
PowerPoint
Outlook
Ability to work independently and within a team environment
Benefits
Competitive salary with career growth opportunities
Supportive and collaborative work environment
Opportunity to work with a leading aviation training organization